About the Role:
Miller Ink is seeking a full time in-person proactive and organized Administrative and Operational Assistant to support our team. This individual will play a key role in overseeing accounts receivables, scheduling for the CEOs, and ensuring smooth office operations. The ideal candidate will be detail-oriented, resourceful, and capable of balancing multiple tasks in a fast-paced environment. This team member will be expected to be in the office five days a week.
Key Responsibilities:
1.Scheduling & Calendar Management:
- Manage the CEOs calendar, scheduling appointments, and meetings.
- Coordinate and prioritize meetings, ensuring that time is allocated efficiently.
- Handle last-minute changes or adjustments to the CEO’s schedule as needed.
- Provide administrative support for company events hosted by the CEO’s.
2.Credit Card Receipts & Expense Management:
- Process and reconcile credit card receipts, ensuring all transactions are accurately logged and categorized.
- Maintain an organized filing system for expense reports and receipts.
- Collaborate with the finance team to ensure timely and accurate expense tracking.
3.Accounts Receivable Management:
- Assist in tracking and managing outstanding receivables.
- Communicate with clients and customers to ensure prompt payments.
- Maintain an organized system for invoicing, payments, and follow-up communications.
4.Office Management & Support:
- Oversee day-to-day office operations, ensuring the office is well-maintained and fully stocked with necessary supplies.
- Act as the point of contact for office-related inquiries and issues.
- Provide general administrative support to team members as needed.
5.Additional Administrative Duties:
- Receive guests arriving at the office.
- Provide administrative support for company events and meetings.
- Handle incoming calls, emails, and correspondence for the CEO and other team members.
- Prepare reports, documents, and presentations as requested.
- Assist with special projects and other duties as needed.
Qualifications:
Experience:
- Minimum of 2 years of experience in an administrative, operations, or office management role.
- Experience with credit card reconciliation, accounts receivable, and scheduling.
- Previous experience supporting executives, particularly CEOs, is a plus.
Skills:
- Strong organizational and time management skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic accounting software (QuickBooks or similar).
- Excellent written and verbal communication skills.
- Ability to prioritize and manage multiple tasks simultaneously.
- Attention to detail and accuracy in all aspects of work.
Personal Qualities:
- Proactive, self-motivated, and able to work independently.
- Professional and able to maintain discretion when handling sensitive information.
- Strong interpersonal skills and the ability to work well with a variety of teams and personalities.
- A team player with a positive attitude and the ability to handle pressure and tight deadlines.
